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Retail/Telephone Order: Point of Sale Terminals

To accept credit cards in person or over the phone, the department/merchant must use a secure physical terminal (Virtual Terminal: the typing of credit card information into an Internet browser using a computer's keyboard or non-approved device is NOT allowed).

The University elects to use PCI-validated P2PE (point to point encryption) solutions whenever available, as they are the most secure processing systems currently available, offering the highest security for cardholder data, and significantly reducing annual validation costs and resource requirements for the University.


I. NCR Point of Sale Register Equipment

This cash register option provides 285 product buttons and can accept cash, check, credit cards, aggie express, on-campus cards (OCC) and housing meal plans. This option provides electronic daily reports delivered to email. This option can be used for face-to-face retail sales or telephone orders and offers P2PE and EMV.

Hardware Pricing: $4,590.00

NCR POS 72XRT Register: $3,200.00

NCR Receipt Printer: $250.00

EMV Reader and Cords/Adapters: $700.00

EMV Annual Processor Fee (first year): $250.00

Cash Drawer Unit: $190.00


Monthly Billing Required:
$60.00 billed each month for support/software licensing

Yearly Billing Assessed: $250.00 billed each year for a EMV processor fee

Merchant Fees: Approximately 3% of monthly transaction total (may vary depending upon the type of card used)

Mobile: No

 

Timeframe for Implementation:

1. Hardware ordering: 3-5 weeks (depending upon hardware)

2. Cash Register layout: 2-4 weeks

Who is involved in the process?:

1. The Card Office (Brian Rasmussen)

2. Requesting Unit



 

II. MF4100 Touchscreen Reader Equipment

This cash register option provides 65 product buttons and can accept cash, check, credit cards, aggie express, on-campus cards (OCC) and housing meal plans. This reader also provides event tracking with USU ID. This option provides electronic daily reports delivered to email. This option can be used for face-to-face sales or telephone orders and offers P2PE and EMV.


MF4100 Card Reader

Hardware Pricing: $3,040.00

MF4100 Reader: $1,700.00*

TPG Receipt Printer: $200.00

EMV Reader and Cords/Adapters: $700.00

EMV Annual Processor Fee (first year): $250.00**

Cash Drawer Unit: $190.00


Monthly Billing Required: $42.00 billed each month for support/software licensing

Yearly Billing Assessed: $250.00 billed each year for a EMV processor fee

Merchant Fees: Approximately 3% of monthly transaction total (may vary depending upon the type of card used)

Mobile: No

 

Timeframe for Implementation:

1. Hardware ordering: 3-5 weeks (depending upon hardware)

2. Cash Register layout: 2-4 weeks

Who is involved in the process?:

1. The Card Office (Brian Rasmussen)

2. Requesting Unit

 


 

III. PayPal Here PayPal Here

This option is a cash register that can be installed on a desktop or on a University approved dedicated mobile device. Includes product tracking for up to 35 products with 285 product options and can accept cash, check, credit cards, aggie express, on-campus cards (OCC) and housing meal plans. This option provides daily electronic reports that can be retrieved at the device. The option includes mobile device management software, P2PE and EMV.

Set-Up Pricing: $451.00

8-inch Galaxy Tablet: $200.00

EMV Chip Reader: $79.00

Screen Protector: $10.00

USB Wall Charger: $12.00

Tablet Stand: $30.00

Printer: $300 (optional)

 

Monthly Billing Required: $0.00


Yearly Billing Assessed: $120.00 billed each year for support and security software licensing

Merchant Fees: 2.70% fee per transaction, fees assessed for U.S. Card Swipe, Contactless, Chip Card transactions;


NOTE: There is a 3.5% fee per transaction for manually keyed transactions through PayPalHere. Manual entry is limited, no more than 15 manual entries per year.


Mobile: Yes

 

Timeframe for Implementation: approximately 5 weeks

1. Hardware ordering: 3-5 weeks (depending upon hardware)

2. Cash Register layout: 2-4 weeks

Who is involved in the process?:

1. The Card Office (Brian Rasmussen)

2. Requesting Unit



IV. WFMS FD410 DW (Wireless) 

FD410

The First Data FD410 DW wireless terminal is a convenient wireless, hand-held point-of-sale terminal that you can use remotely to provide your customers with a full range of payment options. Plus, if you are in an area where there is no coverage, you can use the "store and forward" feature, allowing you to insert or swipe the card (not manual entry) and get the card-present rate. This option is lump sum payment processing; no product tracking. P2PE and EMV.

One-Time Set-Up Pricing: $25.00

Hardware Pricing: $669.00

Monthly Billing Required: $15.00


Merchant Fees: Fees are based on number of monthly transactions, average sales amount, and card present or not-present. Average: 3.5%, rates will be finalized when the merchant ID is set-up.

Mobile: Yes, Wi-Fi only

Timeframe for Implementation:
1.
Hardware ordering: 2-3 weeks (depending upon hardware)

Who is involved in the process?:
1. Treasury Services (Shanell Johnson)



V. WFMS FD130 Duo

FD130 DUO

The First Data FD130 Duo is a terminal and PIN pad solution that combines performance, reliability, and ease of use into a compact, yet robust device. This option is lump sum payment processing; no product tracking. This device requires an Ethernet connection and will not connect via Wi-Fi. P2PE and EMV.

One-Time Set-Up Pricing: $25.00

Hardware Pricing: $335.00

Monthly Billing Required: $0.00

Merchant Fees: Fees are based on number of monthly transactions, average sales amount, and card present or not-present. Average: 3.5%, rates will be finalized when the merchant ID is set-up.

Mobile: No, requires Ethernet connectivity

Timeframe for Implementation:

1. Hardware ordering: 2-3 weeks (depending upon hardware)

Who is involved in the process?:

1. Treasury Services (Shanell Johnson)



VI. WFMS FD130

FD130The First Data FD130 is a terminal that combines performance, reliability, and ease of use into a compact, yet robust device. This device will operate on wireless or an Ethernet connection. This option is lump sum payment processing which requires daily batching; no product tracking. P2PE and EMV.

One-Time Set-Up Pricing: $25.00

Hardware Pricing: $399.00

Monthly Billing Required: $0.00

Merchant Fees: Fees are based on number of monthly transactions, average sales amount, and card present or not-present. Average: 3.5%, rates will be finalized when the merchant ID is set-up.

Mobile: Yes, Wi-Fi only

Timeframe for Implementation:

1. Hardware ordering: 2-3 weeks (depending upon hardware)

Who is involved in the process?:

1. Treasury Services (Shanell Johnson)