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Retail/Telephone Order: Point of Sale Terminals

To accept credit cards in person or over the phone, the department/merchant must use a secure physical terminal (Virtual Terminal: the typing of credit card information into an Internet browser using a computer's keyboard or non-approved device is NOT allowed).

The University elects to use PCI-validated P2PE (point to point encryption) solutions whenever available, as they are the most secure processing systems currently available, offering the highest security for cardholder data, and significantly reducing annual validation costs and resource requirements for the University.


I. Transact NCR POS Register Equipment

This touchscreen point-of-sale register option provides 288 product buttons (72 per tab x 4 tabs) and can accept cash, check, credit cards, aggie express, on-campus cards (OCC) and housing meal plans. This option provides electronic daily reports delivered to email. This option can be used for face-to-face retail sales or telephone orders and offers P2PE and EMV Chip Reader.  This option can only connect via Wired Ethernet.

MF4100 Card Reader

Hardware Pricing: $4,590.00

  • NCR POS 72XRT Register: $3,200.00

  • NCR Receipt Printer: $250.00

  • EMV Chip Reader and Cords/Adapters: $700.00

  • EMV Annual Processor Fee (first year): $250.00

  • Cash Drawer Unit: $190.00


Monthly Billing Required:
$60.00 billed each month for support/software licensing

Yearly Billing Assessed: $250.00 billed each year for a EMV processor fee

Merchant Fees: Approximately 3% of monthly transaction total (may vary depending upon the type of card used)

Mobile: No

 

Timeframe for Implementation:

1. Hardware Ordering: 2-3 weeks (depending upon hardware)

2. Cash Register Menu Layout: 1-2 weeks

NOTE: These implementations can happen simultaneously, making a total of 2-3 weeks.

Who is involved in the process?:

1. The Card Office (Brian Rasmussen)

2. The Requesting Department



 

II. Transact MF4100 POS Reader Equipment

This touchscreen point-of-sale reader option provides 65 product buttons and can accept cash, check, credit cards, aggie express, on-campus cards (OCC) and housing meal plans. This reader also provides event tracking with USU ID. This option provides electronic daily reports delivered to email. This option can be used for face-to-face sales or telephone orders and offers P2PE and EMV Chip Reader.  This option can only connect via Wired Ethernet.

NOTE: There are known issues with these devices occasionally not working properly with credit card payments. Please contact the Card Office to review this and other options to meet your specific needs.

MF4100 Card Reader

Hardware Pricing: $3,040.00

  • MF4100 Reader: $1,700.00

  • TPG Receipt Printer: $200.00

  • EMV Chip Reader and Cords/Adapters: $700.00

  • EMV Annual Processor Fee (first year): $250.00

  • Cash Drawer Unit: $190.00


Monthly Billing Required: This is dependent on whether unit is used for credit card processing or only for OCC/Aggie Express payments (i.e. 'stored value transactions').  $42.00 billed each month for support/software licensing with credit card processing, or $30 billed each month for stored value transactions only.

Yearly Billing Assessed: $250.00 billed each year for a EMV processor fee

Merchant Fees: Approximately 3% of monthly transaction total (may vary depending upon the type of card used)

Mobile: No

 

Timeframe for Implementation:

1. Hardware Ordering: 2-3 weeks (depending upon hardware)

2. Menu/Products Layout: 1-2 weeks

NOTE: These implementations can happen simultaneously, making a total of 2-3 weeks.

Who is involved in the process?:

1. The Card Office (Brian Rasmussen)

2. The Requesting Department

 


 

III. PayPal Here 

This option is a mobile tablet/device aimed primarily at credit card transactions, but it can also accept cash and check. This option provides daily electronic reports that can be retrieved at the device. The option includes mobile device management software, P2PE and EMV Chip Reader.  This option can connect via Wired Ethernet or Wi-Fi.

NOTE: A USU PayPal account is required for this option.  This can be requested via Service Now.

PayPal Here

Hardware Pricing: $451.00

  • 8-inch Galaxy Tablet: $200.00

  • EMV Chip Reader: $79.00

  • Screen Protector: $10.00

  • USB Wall Charger: $12.00

  • Tablet Stand: $30.00

  • Receipt Printer: $300 (optional) Customers can also receive receipts via email/text.

 

Monthly Billing Required: $0.00


Yearly Billing Assessed: $120.00 billed each year for support and security software licensing

Merchant Fees: 2.70% fee per transaction, fees assessed for U.S. Card Swipe, Contactless, Chip Card transactions

Mobile: Yes

 

Timeframe for Implementation: a maximum of 2 weeks

1. Hardware ordering: 5-7 days (depending upon hardware)

2. Configuration and delivery: 1-2 days

Who is involved in the process?:

1. The Card Office (Brian Rasmussen)

2. The Requesting Department




IV. WFMS FD410 DW (Wireless) 

FD410

The First Data FD410 DW wireless (i.e., cellular) terminal is a convenient wireless, hand-held point-of-sale terminal that you can use remotely to provide your customers with a full range of payment options. Plus, if you are in an area where there is no coverage, you can use the "store and forward" feature, allowing you to insert or swipe the card (not manual entry) and get the card-present rate. This option is lump sum payment processing; no product tracking. P2PE and EMV Chip Reader.

One-Time Set-Up Pricing: $25.00

Hardware Pricing: $669.00

Monthly Billing Required: $15.00


Merchant Fees: Fees are based on number of monthly transactions, average sales amount, and card present or not-present. Average: 3.5%, rates will be finalized when the merchant ID is set-up.

Mobile: Yes, cellular connection

Timeframe for Implementation:

1. Hardware ordering: 2-3 weeks (depending upon hardware)

Who is involved in the process?:

1. Treasury Services (Shanell Johnson)





V. WFMS FD130 Duo

FD130 DUO

The First Data FD130 Duo is a terminal and PIN pad solution that combines performance, reliability, and ease of use into a compact, yet robust device. This option is lump sum payment processing; no product tracking. This device requires an Ethernet connection and will not connect via Wi-Fi. P2PE and EMV Chip Reader.

One-Time Set-Up Pricing: $25.00

Hardware Pricing: $335.00

Monthly Billing Required: $0.00

Merchant Fees: Fees are based on number of monthly transactions, average sales amount, and card present or not-present. Average: 3.5%, rates will be finalized when the merchant ID is set-up.

Mobile: No, requires Ethernet connectivity

Timeframe for Implementation:

1. Hardware ordering: 2-3 weeks (depending upon hardware)

Who is involved in the process?:

1. Treasury Services (Shanell Johnson)



VI. WFMS FD130

FD130The First Data FD130 is a terminal that combines performance, reliability, and ease of use into a compact, yet robust device. This device will operate on wireless or an Ethernet connection. This option is lump sum payment processing which requires daily batching; no product tracking. P2PE and EMV Chip Reader.

One-Time Set-Up Pricing: $25.00

Hardware Pricing: $399.00

Monthly Billing Required: $0.00

Merchant Fees: Fees are based on number of monthly transactions, average sales amount, and card present or not-present. Average: 3.5%, rates will be finalized when the merchant ID is set-up.

Mobile: Yes, cellular connection

Timeframe for Implementation:

1. Hardware ordering: 2-3 weeks (depending upon hardware)

Who is involved in the process?:

1. Treasury Services (Shanell Johnson)

 



VII. Clover Mini 

FD130The Clover Mini 2 is an advanced point-of-sale solution with simplicity in mind. This option features a user-friendly touch screen interface, accepts credit, debit, and EMV chip cards, has a built-in printer, and uses P2PE. This option can only connect via Wired Ethernet.

Hardware Pricing: $749.00

Cash Drawer: $69.00 (optional)

Monthly Billing Required: $10.65 billed each month for the Clover App “Register Lite" plan.  If product tracking or tax configuration is not needed, the basic Payments Plus plan is an option for no monthly charge.

Merchant Fees: Fees are based on number of monthly transactions, average sales amount, and card present or not-present. Average: 3.5%, rates will be finalized when the merchant ID is set-up.

Mobile: No (device requires A/C power)

Timeframe for Implementation:

1. Hardware ordering: 2-3 weeks (depending upon hardware)

Who is involved in the process?:

1. The Card Office (Brian Rasmussen)

2. The Requesting Department

 



VIII. Clover Flex

FD130The Clover Flex is easy-to-use and portable. Accepts credit, debit, and EMV chip cards and can email, text, or print receipts. The Clover Flex can connect using Wi-Fi or 4G LTE and uses P2PE.

Hardware Pricing: $499.00

Monthly Billing Required: $10.65 billed each month for the Clover App “Register Lite" plan.  If product tracking or tax configuration is not needed, the basic Payments Plus plan is an option for no monthly charge.

Merchant Fees: Fees are based on number of monthly transactions, average sales amount, and card present or not-present. Average: 3.5%, rates will be finalized when the merchant ID is set-up.

Mobile: Yes

Wi-Fi: Cellular if requested - cellular has a monthly fee of $15.00

Timeframe for Implementation:

1. Hardware ordering: 2-3 weeks (depending upon hardware)

Who is involved in the process?:

1. The Card Office (Brian Rasmussen)

2. The Requesting Department