Supplemental Payment of Wages Earned

The Supplemental Salary or Wage Request Procedure is available for those situations where an error has happened preventing a paycheck from being created for an employee. Rather than making an employee wait until the next regular pay period to get paid, a Supplemental Payroll is run.

Issuing supplemental hourly wages and salary is time-intensive and costly to the University. Therefore, requests will be reviewed before approval.

Hourly Supplemental Request

Use these procedures for work performed by hourly, non-benefited employees.

Examples of eligible criteria include (but may not be limited to)

1. The Department did not have an EPAF set up.
2. The Department did not enter the employee's time into PHATIME.
3. The deadline for supervisor approval was not met.
4. Any other reason involving University error.

Note: If you have any questions, please contact the HR Solutions Center at (435) 797-0122.

Procedures to Submit a Request for Supplemental Hourly Wages

1. Establish the appropriate EPAF for the employee.
2. Complete and obtain the authorizing signature for the Supplemental Hourly Wages Request form.
3. A Department Head or Director must authorize the request.
4. Submit the form to hr@usu.edu. See Supplemental Process or Payroll Deadline Calendar.
5. Submission of this form does not mean automatic approval. Departments will be notified if the request is denied.
6. Payment will be issued the next payroll date.

Note: Payment for graduate assistants will be issued on the Supplemental Payday. Refer to the Payroll Deadline Calendar for the actual date for each month.

Salary & Graduate Assistant Supplemental Request

Use these procedures for work performed by salaried employees AND graduate assistants.

The Supplemental Salary Request Form may not be used to pay salaried employees for Extra Service Compensation (ESC) or Summer Months. This includes any situation where payroll deadlines have been missed. ESC will be paid after it has been approved with the next upcoming regular payroll period.

Please refer to USU Policy 376 "Extra-Service Compensation" If you have questions regarding the policy, please call the HR Solutions Center at (435) 797-0122 or e-mail hr@usu.edu

Departments should inform newly-hired salaried employees that there can be several weeks between their hire date and first pay day.

Examples of eligible criteria to request supplemental salary include

1. A new employee begins work after the cut-off date for salaried employees (usually the 20th of the month).
2. A stated reason explaining the Departmental or University error.

Procedures to Submit a Request for Supplemental Salary

1. The dollar amount requested must be $300 or greater.
2. Establish the appropriate EPAF for the employee.
3. Complete and obtain the required signature for the Supplemental Salary and Graduate Assistants Request form.
4. A Department Head or Director must authorize the request.
5. The form must be submitted to hr@usu.edu. Refer to the Payroll Deadline Calendar for the actual date.
6. Submission of this form does not mean automatic approval. Departments will be notified if the request is denied.

Payment is issued on the next regular payday. Refer to the Payroll Deadline Calendar for the actual date for each month.